Passport Application Requirements

A personal appearance at the Embassy is required for fingerprinting and authentication of documents. All the appropriate forms will be issued to you upon your arrival. 

Consular Office hours:
Monday – Thursday
10am – 3pm (passport applications are closed on Fridays, and on US and Zimbabwe public holidays).

PLEASE MAKE AN APPOINTMENT

THESE ORIGINAL DOCUMENTS, PLUS CLEAR PHOTOCOPIES, must be produced when applying for a passport:

  1. Long Birth Certificate (or Adoption Order, if applicable) – if you have a short birth certificate, you may obtain a long one by authorizing your relative in writing to obtain one for you through the Registrar of Births in Harare
  2. National Identity Card (or green paper NID with attached photo and printed NID number) – order of names should be as they appear on the NID and Birth Certificate; spellings have to be consistent throughout; if names are not in the order as they appear on the NID and Birth Certificate, applicant has to regularize by either changing the order of names on the NID and Birth Certificate (NID cards are only issued in Zimbabwe) – note: NID is required for all applicants 16 years and older
  3. Two (2) passport colour photos (size 3,5 x 4,5 cm) – photo requirements: white background, appearance – black/dark grey/navy blue shirt/top/dress (no spaghetti straps), no eyeglasses, no jewelry, natural hair tied back, face front with both ears visible 
  4. Marriage Certificate/National Identity Card in married name/Divorce Order/Spouse’s Death Certificate, if applicable 
  5. Old passport or Temporary Travel Document, if any: a. Old-type passport (big) – copies of pages 1-5 (renewable any time) b. New-type passport (small) copy of inside back cover (renewable up to 6 months before expiry) 
  6. Citizenship Certificate dated August 2001 or later – applicants who were born outside Zimbabwe or whose one or both parent(s) was/were born outside Zimbabwe must renounce the other citizenship by having that country’s Embassy issue a Renunciation Certificate, which should be taken to the Citizenship Office in Harare in person (Citizenship Certificates are only issued in Zimbabwe) 
  7. Police report (for lost passport)
  8. FEES:

a. US$45 for passport application form and authentication – to be paid at the Embassy in money order, bank cheque, or cashier’s cheque (no cash or personal cheque)

Plus passport processing fees – to be paid in Zimbabwe in cash: 

b. Ordinary – US$50

c. 3 business days – US$253

d. 24 business hours – US$318

9. If a child under 18 years is applying for a passport, Section 5 of the form must be completed by the parent – a legal guardian can also sign Section 5 if he/she can produce documentary proof of guardianship – a clear copy of the National ID or valid passport of the parent/legal guardian is required

10. Any documents (such as marriage certificates, divorce orders, guardianship/custody court orders, etc.) which were obtained outside Zimbabwe for the purpose of changing personal identities must be authenticated by the courts or countries of origin and sealed at the Home Offices of the respective countries

ADDITIONAL PASSPORT INFORMATION 

A personal appearance at the Embassy is REQUIRED for fingerprinting and authentication of documents; it cannot be done at a police station or by a Notary Public. The application forms cannot be mailed to you; they will be issued to you upon your arrival at the Embassy. The application process goes on smoothly if you have all your documents in order, photocopies included. Please double-check the requirements list above before you come. 

When making arrangements to come, please be advised that the average time it takes to complete the forms and process the documents is 30 minutes per person. It may take longer if you do not have all the required  documents, and/or correct passport photos. 

We strongly encourage you to bring photocopies of the required documentation that will be authenticated by the Consular Officer at the Embassy. This will greatly reduce processing time and duration of visit to the Chancery.

Once your forms have been processed and documents authenticated at the Embassy, everything will be returned to you. You must send your forms to the next of kin listed on your application, together with your current/expired passport (original), authorization letter (for your listed next of kin to do it on your behalf), and top-up fee (refer to #10 above). Your old passport will be cancelled and returned to your next of kin with your new passport. 

We recommend DHL or Federal Express for shipping your old and new passports from Zimbabwe to the USA. Customs requires that all passports be mailed to the Embassy only. Your next of kin may send them to:

Embassy of the Republic of Zimbabwe to the USA

Attention: Consular Section

1608 New Hampshire Ave., NW

Washington, DC 20009 USA

202-332-7100

 

Your next of kin should be able to provide you with a tracking number given by DHL or Federal Express. Around the same time you expect your documents to arrive at the Embassy, send us a self-addressed, stamped courier (UPS, DHL, Fedex) return envelope, together with a cover note indicating that it is for your passports from Zimbabwe. We DO NOT accept air bills for DHL, Federal Express or UPS. Once we receive your passport and envelope, we will send the passport to you. 

Passport application forms expire 6 months from the date of completion. Ensure that your complete application package is received by the Passport Office in Harare before the forms expire. 

If you have additional questions not covered by this supplement, send us an e-mail or call us at 202-332-7100.